Sopra are now significantly underway in developing this comprehensive system designed specifically for Interfaces and other intermediary organisations.

As a result of the needs identified via the successful Scoping Exercise undertaken by Sopra earlier last year, the system will include the following applications:

• Information library
• Online toolkits & questionnaires
• E-newsletters Online forums & networks
• Training & events
• Managing Intelligence database (incorporating Vbay functionality)
• Database reporting

For more information on any of the applications, how they can benefit your organisation or or any of the above applications please email:

Milo Governance Structure
The Milo Governance Structure document can be viewed here.

Sally Dyson (SVA Programme Manager)
Gavin Bell (Milo Training and Support Officer)

Milo Project Board
To ensure that the aims of the Milo Project are delivered on time, within approved budget, and within agreed quality specifications. The Project Board represents the higher level interests of users and suppliers within the Milo project.

Members:

• Board Chair:  Paul White
• SVA Programme Manager:  Sally Dyson
• Senior Supplier /Consumer: Volunteer Development Scotland – Mike Muir
• Senior Supplier:  Sopra
• Sopra Project Manager:  Pat Simpson
• Senior User:  Stephen McLaughlin

Role Definitions
All roles are subject to the “SVA Management Group Partnership Agreement – February 2010” and are both internal facing, to contribute to the smooth running of the project and external facing, to communicate key messages to the TSIs.  (can we link this here)?

Board Representative – Paul White
The Board Representative is vested with decision-making powers to arbitrate as necessary, particularly with regard to delivery times and costs.

The functions of this role are principally

• To define the objectives and general approach to be adhered to throughout the project
• To represent members of the programme board
• Manages communication and selling of the project for SVA and their involved partners.
• Accepts the application as a whole

Programme Manager – Sally Dyson
The programme manager participates in the bodies controlling the project and is in charge of the synchronization and coordination with other projects and teams interacting or interfacing with Milo

The functions of this role are principally

• To co-ordinate constrains and needs and ensures the consistency with other IT activities and / or projects
• To allocate resources: deploying the financial, material and human resources necessary to achieve the objectives of the project
• Directs and co-ordinates for SVA and the involved stakeholders

Senior Supplier and User – VDS Mike Muir
Representative(s) of the Project Board which provides a dual role on the Board. As Supplier, VDS will provide specialist knowledge of existing products (specifically VBay) to support transition to MILO product for the benefit of the end users within the project

Within User role – VDS is the owner/ custodian of volunteerscotland.org.uk and will represent its end users to ensure a continuity of quality service during transition period and into the future beyond the lifetime of the Milo project specifically, assuming that Milo will be completed by 31st March 2012.

These roles are subject to a Memorandum of Understanding between SCVO and VDS to ensure robustness of the relationship between parties. (In discussion)

• Attendance and input at workshops, project meetings, steering committees and strategic committees as agreed where practical.
• Provision of specialist advice and materials regarding the functionality of VBay to the Milo Project Board to allow Sopra Group to manage migration of functionality and data to Milo product.

VDS role responsibilities as User will include:

• Attendance and input at workshops, project meetings, steering committees and strategic committees as agreed
• Agree and provide final sign off on technical requirements and development plan to ensure the required data from Milo is supplied to volunteerscotland.org.uk. (assuming that all testing meets the quality assurances of VDS technical board for volunteerscotland.org.uk)
• Ensure no loss of service or quality to volunteerscotland.org.uk users.
• Advise on design and development approach for data transfer to volunteerscotland.org.uk

Senior User – Stephen McLaughlin

Senior Supplier and User – VDS Gearoe Thompson/Sandy Smith
Representative(s) of the Project Board which provides a dual role on the Board. As Supplier, VDS will provide specialist knowledge of existing products (specifically VBay) to support transition to MILO product for the benefit of the end users within the project

Within User role – VDS is the owner/ custodian of volunteerscotland.org.uk and will represent its end users to ensure a continuity of quality service during transition period and into the future beyond the lifetime of the Milo project specifically, assuming that Milo will be completed by 31st March 2012.

These roles are subject to a Memorandum of Understanding between SCVO and VDS to ensure robustness of the relationship between parties. (In discussion)

VDS role responsibilities as Supplier will include:

• Attendance and input at workshops, project meetings, steering committees and strategic committees as agreed where practical.
• Provision of specialist advice and materials regarding the functionality of VBay to the Milo Project Board to allow Sopra Group to manage migration of functionality and data to Milo product.

VDS role responsibilities as User will include

• Attendance and input at workshops, project meetings, steering committees and strategic committees as agreed
• Ensure no loss of service or quality to volunteerscotland.org.uk users.
• Advise on design and development approach for data transfer to volunteerscotland.org.uk

Agree and provide final sign off on technical requirements and development plan to ensure the required data from Milo is supplied to volunteerscotland.org.uk.(assuming that all testing meets the quality assurances of VDS technical board for volunteerscotland.org.uk)